Lackford Parish Council Meeting – 13th July 2020

Accounting Statement (AGAR Sect.2) Annual governance statement – 001 Bank reconciliation statement – 2019-20 – 001 Budget for Precept 2020-2021 – 002 Explanation of significant variations – 2019-2020 Financial Statement 2019-2020 – 001 LPC Addendum to Standing Orders June 2020 (Remote Meetings) LPC Effectiveness of Internal Audit 2020-2021 LPC Financial_Risk_Assessment 2020-2021 LPC Financial-regulations (NALC Model 2019) -Adopted July 2020 LPC Standing Orders Adopted July 2020 Payment authority 2020-07-13 – 1 – 001 Sage – 1b – BS – Months to YE Sage -2 – Budget report

DUE TO THE CURRENT COVID-19 GOVERNMENT RESTRICTIONS THE MEETING WILL NOT TAKE PLACE IN PUBLIC BUT WILL BE HELD REMOTELY. MEMBERS OF THE PUBLIC ARE WELCOME TO JOIN THE MEETING VIA ZOOM.

TO ACCESS GO TO https://zoom.us/join  ENTER THE MEETING ID NUMBER: 863 090 5231 & PASSWORD: 8s1hwp

LACKFORD PARISH COUNCIL

 COUNCIL MEETING No 1 (Second Monday in July)

 The next meeting of the Parish Council will be held on Monday 13^th July 2020, commencing at 7.30pm

AGENDA

COUNCILLORS SUMMONS TO ATTEND MEETING – PRESS & PUBLIC INVITATION TO ATTEND

 

Public Forum: DUE TO THE CURRENT COVID-19 GOVERNMENT RESTRICTIONS THE MEETING WILL NOT TAKE PLACE IN PUBLIC BUT WILL BE HELD REMOTELY. MEMBERS OF THE PUBLIC ARE WELCOME TO JOIN THE MEETING VIA ZOOM.

TO ACCESS GO TO https://zoom.us/join  ENTER THE MEETING ID NUMBER: 863 090 5231 & PASSWORD: 8s1hwp

MEMBERS OF THE PUBLIC WILL ONLY BE ABLE TO MAKE COMMENTS OR ASK QUESTIONS ON MATTERS ON THE AGENDA DURING THE PUBLIC FORUM AND WILL BE ASKED TO MUTE THEIR MICROPHONES DURING THE MEETING, TO PREVENT BACKGROUND NOISE INTERFERENCE.

 

1. Apologies for Absence

 

2. Declarations of Members’ Interest

Receive disclosures of pecuniary and prejudicial interests on matters to be considered at the meeting.

 

3. To approve the Minutes of the Parish Council Meeting held on 9^th March 2020.

                    Proposal to approve the minutes;              Seconded by;            Council members to approve the proposal

 

4. Matters by or for the County and Borough Councillors.

               (i)           Report from Rebecca Hopfensperger (County Councillor)

               (ii)          Report from Susan Glossop (Borough Councillor)

               (iii)         Matters for the County & Borough Councillors

 

5. APPOINTMENT OF COUNCILLOR RESPONSIBILITIES & REPRESENTATIVES ON OUTSIDE BODIES

 

6..          APPOINTING OF RESPONSIBLE FINANCE OFFICER FOR THE FINANCIAL YEAR 2020/21

 

7. i) ADOPTION OF ANNUAL GOVERNANCE STATEMENT (AGAR Sect.1) 2019/20

                    Refer to Appendix Annual governance statement. Council members are to approve and to be adopted by Council

1. ii) INTERNAL AUDIT REPORT 2019/20

                    Refer to Appendix Internal Audit Report 2019/20. For review and consideration

 

8. i) TO RECEIVE & APPROVE THE END OF YEAR FINANCIAL STATEMENT & RECCONCILIATION FOR 2019/20

               Refer to the appendices; Financial Statement 2019-2020, Bank Reconciliation Statement and Explanation of significant               variations.  Council members are to approve and to be adopted by Council

1. ii) ADOPTION OF THE ANNUAL ACCOUNTING STATEMENT (AGAR Sect.2) 2019/20

                    Refer to Appendix Accounting Statement (AGAR Sect.2). Council members are to approve and to be adopted by Council

               iii) COMPLETION AND SIGNATURE OF THE CERTIFICATE OF EXEMPTION (AGAR) 2019/20

                    Formality following approval of Accounting Statement above, to be signed by the Chairman

 

9. (i) TO REVIEW BUDGET REPORT TO 12^TH MARCH 2020

               Refer to Appendix Sage – 2 – Budget report.  A green dot indicates the sums have been checked

               (ii) REVIEW OF THE BUDGET FOR 2020/21

            Refer to Appendix Budget for Precept 2020-2021. For Review and Approval

 

10. TO REVIEW AND ADOPT THE ASSET REGISTER 2020/21

                    Refer to Appendix Asset Register 2020/21. For review and to be adopted by Council

 

11. TO REVIEW AND ADOPT STANDING ORDERS AMENDED July 2020

                    Refer to Appendix Standing Orders July 2020. For review and to be adopted by Council

 

12. TO REVIEW AND ADOPT FINANCIAL REGULATIONS AMENDED July 2020

                    Refer to Appendix Financial Regulations July 2020. For review and to be adopted by Council

 

13. TO REVIEW AND ADOPTION OF FINANCIAL RISK ASSESSMENT 2020/21

                    Refer to Appendix Financial Risk Assessment 2020/21. For approval and to be adopted by Council

 

14. REVIEW EFFECTIVENESS OF INTERNAL AUDIT PROCEDURE 2020/21

                    Refer to Appendix Review of Effectiveness of Internal Audit. For review and to be adopted by Council. Appointment of Internal           Auditor for the Financial year 2020/21

 

15. TO CONSIDER ANY ANNUAL DONATIONS 2020/21

                    Section 137 of the Local Government Act (LGA) 1972 authorises a local council to spend money (subject to the statutory limit: £8.32         per electorate for 2020/21) for the direct benefit of its area, or part of its area, or all or some of its inhabitants.

 

16. Planning Matters (Formal Resolution of Comments Submitted):
17. DC/20/0915/HH – Single storey front extension. Location: 11 Holden Road Lackford IP28 6HZ

Formal Resolution of No Objections submitted 3^rd July 2020

1. DC/20/0696/HH – Two storey rear extension. Location: 14 Holden Road Lackford IP28 6HZ

Formal Resolution of No Objections submitted 22^nd May 2020

 

(For Information & Consideration):

• DC/19/2230/HH – Appeal Ref: AP/20/0016/HAS

1 no. single storey outbuilding comprising annexe and storage (following demolition of existing outbuildings)

LOCATION: Willow Cottage Bury Road Lackford IP28 6HT

To consider if previous comments of No Objections, Majority in Support of application submitted 22^nd December 2019, should be withdrawn.

 

17. Correspondence

               To consider any items of correspondence which require a response from the Parish Council.               

 

18. 18. Finance 2020/21

1. Parish Council Bank Balances and Reconciliation from list of Payments and Receipts April-June 2020

The Parish Council Bank balances are as indicated in the Balance Sheet and have been fully reconciled.  Please refer to appendix titled Sage – 1b – BS – Months to YE.  A green dot indicates the sums have been checked and a double green dot indicates a full reconciliation.

1. Approval and to authorise payments made between meetings and payment of outstanding invoices due to be paid

Refer Appendix titled Payment authority 2020-07-13 that covers all payments made since the previous meeting on 20 March 2020 to 07 July 2020.  Currently, there are no payments outstanding. 

 

19. Items for the next Meeting to be held on Monday 12^th October 2020 at 7:30pm. Venue To Be Confirmed.

 

*Except where members of the public have been excluded due to the confidential nature of the business, any person may film, photograph, audio record or use social media to report on meetings of the Council, including any public comment and/or questions. Persons intending to report are requested to give notice before the start of the meeting to the Clerk or Chairman of the Council to enable reasonable facilities to be afforded.

 

 

COUNCILLORS SUMMONS TO ATTEND MEETING – PRESS & PUBLIC INVITATION TO ATTEND

 

 

 

Mrs. Vicky Bright, Parish Clerk / Proper Officer                 08/07/2020

COVID-19 Update June 2020

COVID-19 Update and Guidance June 2020

https://www.gov.uk/coronavirus

Stay alert!!  Control the Virus!!  Save Lives!!

We can all help control the virus if we all stay alert. This means you must:

• stay at home as much as possible
• work from home if you can
• limit contact with other people
• keep your distance if you go out (2 metres apart where possible)
• wash your hands regularly

Do not leave home if you or anyone in your household has symptoms.

REMEMBER: It’s very important that we look after our physical, mental and emotional wellbeing.

Based on the Take 5 steps to wellbeing, this leaflet offers tips on supporting your mental and emotional wellbeing while staying at home during the current coronavirus outbreak.

It’s important that children continue to be active, this fun physical activity record sheet outlines the recommended physical activity guidelines for children aged 5 to 18 and includes an easy way for children to keep track of how much physical activity they are getting.

What to do if you have coronavirus symptoms??

The most important symptoms of coronavirus (COVID-19) are recent onset of any of the following:

• a new continuous cough
• a high temperature
• a loss of, or change in, your normal sense of taste or smell (anosmia)

For most people, coronavirus (COVID-19) will be a mild illness. However, if you have any of the symptoms above you must stay at home and arrange to have a test to see if you have COVID-19 – go to testing to arrange.

If you have symptoms of coronavirus (COVID-19), however mild, OR you have received a positive coronavirus (COVID-19) test result, the clear medical advice is to immediately self-isolate at home for at least 7 days from when your symptoms started. Do not go to a GP surgery, pharmacy or hospital. You should arrange to have a test to see if you have COVID-19 – go to testing to arrange.

After 7 days, or longer, if you still have symptoms other than cough or loss of sense of smell/taste, you must continue to self-isolate until you feel better.You do not need to self-isolate if you only have a cough or loss of sense of smell/taste after 7 days, as these symptoms can last for several weeks after the infection has gone. See the ending isolation section below for more information.

If you live with others and you are the first in the household to have symptoms of coronavirus (COVID-19), then you must stay at home for at least 7 days. All other household members who remain well must stay at home and not leave the house for 14 days. The 14-day period starts from the day when the first person in the household became ill. See the explanatory diagram.

There are some really simple steps we can all take to get into good habits to protect ourselves and others to stop the spread of viruses and germs including Coronavirus.

These include:

• Wash your hands more often than usual, for 20 seconds, and use soap and hot water. Handwash Poster
• Particularly remember to wash your hands after coughing, sneezing and blowing your nose, or after being in public areas or travelling on public transport.
• Promote the Catch it, Bin it, Kill it We can all reduce the spread of all germs when we cough or sneeze, by covering mouths and noses with a tissue, or a sleeve (not your hands) if you don’t have a tissue, and throw the tissue away immediately in a closed bin
• Keep up to date with information from trusted sources – like these:
  • Public Health England – five things you can do to protect yourself and your community

​To see the latest daily national and regional updates go to: www.gov.uk/coronavirus

LACKFORD PARISH COUNCIL JULY 2020 MEETING

LACKFORD PARISH COUNCIL NOTICE OF MEETING

 

The next meeting of the Parish Council will be held on Monday 13^th July 2020, commencing at 7.30pm

 

 DUE TO THE CURRENT COVID-19 GOVERNMENT RESTRICTIONS THE MEETING WILL NOT TAKE PLACE IN PUBLIC BUT WILL BE HELD REMOTELY.

MEMBERS OF THE PUBLIC ARE WELCOME TO JOIN THE MEETING VIA ZOOM. TO ACCESS GO TO https://zoom.us/join, ENTER THE MEETING ID NUMBER: 863 090 5231 & THE PASSWORD 8s1hwp

MEMBERS OF THE PUBLIC WILL ONLY BE ABLE TO MAKE COMMENTS OR ASK QUESTIONS DURING THE PUBLIC FORUM AND WILL BE ASKED TO MUTE THEIR MICROPHONES DURING THE MEETING, TO PREVENT BACKGROUND NOISE INTERFERENCE.

 

FOR THOSE UNABLE TO JOIN THE MEETING, THE DRAFT MINUTES OF THE MEETING WILL BE AVAILABLE TO VIEW AT https://lackford.wordpress.com

 

Mrs. Vicky Bright, (CiLCA) Parish Clerk / Proper Officer                26/06/2020

 

Parish Office: 3 Scott Avenue Mildenhall, Bury St Edmunds, Suffolk IP28 7LT

Tel: 07712 232920    Email: clerk.lackford@gmail.com

 

Suffolk Neighbourhood Watch May 2020 Newsletter

MAY 2020 NEWSLETTER

The May edition of our newsletter is out now.

We hope this newsletter finds you in good health, and you have been able to adjust your routine to deal with the challenges we all face during this pandemic.
Keep safe, and keep well.

As a reminder, we now produce all our newsletters as electronic attachments – in order that they can be downloaded from our website and shared across communities.

You can download the newsletter from our website now:    https://suffolknwa.co.uk/documents/snwa-newsletter-may-2020.pdf

Don’t forget – if you have a story to share, please send us the details to comms@suffolknwa.co.uk

Theft from Vehicles – West Stow, Lackford

Police are reminding members of thepublic to remove all valuable items from their vehicles.

A vehicle parked in Lackford Lakes carpark, was entered sometime on Monday afternoon, 27th April, between 4pmand 5.30pm. An Ipad and a bag containingceremonial silverware was stolen. Crime reference 37/23468/20

A vehicle parked in a rurallocation on Icklingham Road, West Stow was broken into sometime on the same daybetween 6.05pm and 6.20pm yesterday evening. A window was smashed and a handbagthat was left in the vehicle was stolen. Crime reference 37/23533/20

Can you help?

If you have any information aboutthese thefts please contact Suffolk Police quoting crime references above via –

Website- http://www.suffolk.police.uk/contact-us/existing-report-update

Crimestoppers– Contact the independent charity Crimestoppers 100% anonymously on 0800 555111, or via their online form: http://www.crimestoppers-uk.org

Phone– call 101

Please note in the event of an emergency you should always call999.

Garden Waste Collections – COVID 19

West Suffolk to bring back garden waste service on 1 June

West Suffolk Council will be reintroducing its Garden Waste Collection Service on 1 June after it was stopped due to COVID-19.

The service was paused due to a sudden reduction in staff following the Stay At Home guidance which saw more than 40 waste and street services staff either having to shield themselves as vulnerable or someone in their home.

This remains the case with more than 60 staff redeployed to help the most vulnerable in our communities get support, medicine and food as well as help businesses.

Despite this still being the case the Council has worked to reinstate the service in a more robust way so it can cope with any future reduction in staff as well as making rounds efficient to manage the extra growth in the area. This will also include reducing impact on the environment by reducing mileage and fuel use where possible while protecting the safety of residents and staff.

As a result, there may be a change to some collection days and we will be contacting customers direct with details.

Customers have been assured that they will not be out of pocket, with the period of the suspension being added to the current subscription year. This means that their subscriptions will run until 30 May 2021.

Cllr John Griffiths, Leader of West Suffolk Council said: “The pandemic has significantly reduced our own staff and we have had to prioritise services such as the blue and black bin collections while also redeploying over 60 staff to deliver extra support for the vulnerable and our businesses. Despite these challenges continuing,
we will be reintroducing the brown bin garden waste service and collections from 1 June in a way that is safe for all, robust to cope with future issues and more environmentally friendly. I would like to thank everyone for their patience and understanding and our communities who have shown their appreciation with pictures, gifts and messages of support for our staff, including our bin crews. This has really helped make a very challenging job much easier.”

The West Suffolk Garden Collection Waste Service collects around 12,000 tonnes of garden waste a year, which is composted and returned to the land as soil improver. Customers have been assured that they will not be out of pocket, with the period of the suspension, however long that is, being added to the current year.

Tips for managing garden waste while the service is suspended include home composting with discounts available on equipment and advice both available at Suffolk recycling.

The West Suffolk Garden Waste Collection Service, which last year had 30,000 customers, was suspended on Monday 30 March.

Further information on managing waste at home http://www.westsuffolk.gov.uk/covid19

Upcoming Works – A1101 Icklingham, Lackford, Flempton, Hengrave and Fornham All Saints – 28 May to 6 June 2020 – 7pm to 7am

For your information, we are planning to carry out overnight surface dressing works along the A1101 through the parishes of Icklingham, Lackford, Flempton, Hengrave and Fornham All Saints in the period between the 28 May and 6 June 2020, during the hours of 7pm and 7am. This will require a phased temporary road closure, as detailed below, so that we can carry out our works safely. Traffic cones may also be placed to prevent on-street parking so our work site is unobstructed.

As we plan roadworks in advance, we schedule extra days to allow for bad weather or other delays beyond our control. If we need to make major changes to our work dates, we will update the information signs on site.

Phase 1:
A1101 The Street and Bury Road Icklingham
A1101 Bury Road, Lackford
A1101 Bury Road, Flempton – From Bury Road, Lackford to West Stow Road, Flempton

Phase 2:
A1101 Bury Road, Flempton – From Risby Road Until Bury Road, Hengrave
A1101 Bury Road, Hengrave
A1101 Hengrave Road, Fornham All Saints – From Bury Road, Hengrave to Mere Lane, Fornham All Saints

Phase 2 will start on completion of phase 1.
During the unprecedented measures we are all having to take at the moment, although we have scheduled this work to take place on the date shown, circumstances may mean that the work start date may be changed. We will do our best to update you on any changes, but as you will appreciate, our resources are focused on keeping Suffolk’s highway network safe at this most challenging time as our service is critical to ensuring safe travel for our emergency and health services, and for those carrying out essential tasks.

A plan showing the diversion route for these works is attached to this email. When we close the road and put a diversion in place, the route needs to be accessible to vehicles of all shapes and sizes. We make our diversions as clear as possible by placing appropriate signing along the route. More information about diversion routes can be found on our “Temporary road closures for Suffolk Highways roadworks” webpage.

Please note: our staff follow a range of health and safety measures, including the two-metre social distancing rule and cleaning down equipment more frequently and regularly. If you see any of our staff inspecting or working on the highway, for your safety and theirs, please keep your distance to allow them to do their work safely.

We will not be distributing letters to householders who may be affected by our works so anything you can do to update your community would be much appreciated, for example using any websites, Twitter or Facebook accounts you may use in your role – the latest updates on our works can be found on our website at “Temporary road closures for Suffolk Highways roadworks” and on the OneNetwork website https://one.network/

There may be times that essential emergency works are required to take place on the highway network without advanced notice – you can follow Suffolk Highways on Twitter for the latest emergency roadwork updates – Twitter.

Please contact us on 0345 606 6171 if you have any questions.

Kind Regards
Suffolk Highways

Parish Council Draft Minutes – 20.03.2020

DRAFT Minutes 2020.03.20 – No4 – 001 draft

SUFFOLK NEIGHBOURHOOD WATCH ASSOCIATION

 

LOOKING OUT FOR EACH OTHER – IT’S WHAT WE DO

Neighbourhood Watch supporters across England and Wales have been responding rapidly to the COVID-19 crisis making a positive impact within their local communities, such as partnering with other organisations in their community and getting in touch with their neighbours through a variety of methods to identify those at risk and those that can offer support.

Community Action Response
Because of the unprecedented challenge that coronavirus presents for people in every neighbourhood in the UK, this Community Action Response campaign asks for everyone to think of others; consider your actions and be kind; connect and reach out to your neighbours; make the most of online groups; support vulnerable or isolated people; and only share accurate information or advice.

Neighbourhood Watch Calling card
Neighbourhood Watch coordinators may find a calling card useful to distribute to members, particularly those who are at risk and self-isolating. You can add your details as a contact for those who may need some practical help with shopping, collecting prescriptions etc or have concerns about fraud or other crime.
It would also be useful to encourage your members to add contact details for a relative and close neighbour so these are at hand should they or anyone helping them need to contact someone quickly.

Mutual aid
Covid Mutual Aid UK is a group of volunteers supporting local community groups organising mutual aid throughout the Covid-19 outbreak in the UK. They focus on providing resources and connecting people to their nearest local groups, willing volunteers and those in need. If you wish to join forces with a COVID-19 Mutual Aid group near you: more information can be found here: https://covidmutualaid.org/

COVID-19 Public Information

This continues to be a fast moving issue, which is being carefully monitored by Public Health England (PHE) with the current impact and risk to the UK population now considered HIGH.
Stay at home to stop coronavirus spreading
Everyone must stay at home to help stop the spread of coronavirus.
This includes people of all ages – even if you do not have any symptoms or other health conditions.
You can only leave your home:
• to shop for basic essentials – only when you really need to
• to do one form of exercise a day – such as a run, walk or cycle, alone or with people you live with
• for any medical need – to visit a pharmacy or deliver essential supplies to a vulnerable person
• to travel to and from work – but only where this is absolutely necessary
What to do if you have coronavirus symptoms
Continue to stay at home if you have either:
• a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)
• a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)
To protect others, do not go to places like a GP surgery, pharmacy or hospital. Stay at home. Use the 111 online coronavirus service to find out what to do.
Use the 111 coronavirus service
However, there are some really simple steps we can all take to get into good habits to protect ourselves and others to stop the spread of viruses and germs including Coronavirus.
These include:
• Wash your hands more often than usual, for 20 seconds, and use soap and hot water.
• Particularly remember to wash your hands after coughing, sneezing and blowing your nose, or after being in public areas or travelling on public transport.
• Promote the Catch it, Bin it, Kill it We can all reduce the spread of all germs when we cough or sneeze, by covering mouths and noses with a tissue, or a sleeve (not your hands) if you don’t have a tissue, and throw the tissue away immediately in a closed bin
• Keep up to date with information from trusted sources – like these:
o Public Health England – five things you can do to protect yourself and your community
o
o For updates see the: NHS dedicated Coronavirus webpage

For Information on Symptoms, How to Avoid Catching & Spreading, What to do if you have symptoms, Travel Advice & Treatment & Self Isolation; https://www.nhs.uk/conditions/coronavirus-covid-19/

West Suffolk Council Coronavirus Advice:
https://www.westsuffolk.gov.uk/coronavirus/index.cfm?aud=resident
Suffolk County Council Coronavirus Advice:
https://www.suffolk.gov.uk/council-and-democracy/council-directorates-services-and-senior-officers/directorates/public-health/coronavirus/