Lackford Parish Council Draft October 2020 Meeting Minutes

LPC Draft Minutes – 12 October 2020.

Appendix 1 – District Council October 2020 Report

Appendix 2 – Bank Reconciliation 09_10_2020

Appendix 3 – Payment Authority 2020_10_12

Appendix 4 – Asset Register 2020_21

Suffolk Neighbourhood Watch Newsletter – October 2020

OCTOBER 2020 NEWSLETTER The latest edition of our newsletter is out now. As a reminder, we now produce all our newsletters as electronic attachments – in order that they can be downloaded from our website and shared across communities. Find your latest newsletter here. Don’t forget – if you have a story to share, please send us the details to comms@suffolknwa.co.uk

Lackford Parish Council October Meeting

The next meeting of Lackford Parish Council is to be held on Monday 12th October 2020 at 7:30pm, via Zoom;

Join Zoom Meeting

https://us04web.zoom.us/j/8630905231?pwd=K0pVeUVJc2xnOE5oQ2JvODFySi9jdz09

Meeting ID: 863 090 5231

Passcode: 8s1hwp

Agenda LPC Agenda 12_October_ 2020

Appendices:

LPC Bank Reconciliation 09_10_2020

Payment Authority 2020_10_12

Budget Report 09.10.20 2nd Quarter 2020_21

LPC Draft Minutes – 13 July 2020

LPC Draft Minutes – 28 July 2020. (3)

Parish Council – Clerk Contact Details

Lackford Parish Council – Clerk & RFO, Vicky Bright (CiLCA)

Office: 3 Scott Avenue, Mildenhall, Bury St Edmunds, Suffolk IP28 7LT

Tel: 07712 232920   Email: clerk.lackford@gmail.com

Office Hours: Monday – Friday 9:30am to 2:30pm, and Monday & Thursday evenings 6-7pm.

Budget for Precept 2020-2021 & Asset Register 2020-2021

Asset Register – 001  To be formally adopted at the October 2020 Meeting.

Budget 2020_2021 LPC 001 pdf

Lackford Parish Council Accounts 2019/2020

Notice of_provision_for_the_exercise_of_public_rights_2019-20_-_exempt_authorities_

Summary of Your Rights 2019-20

AGAR 2019-20 LPC 001

LPC Financial Statement 19_20 001 pdf

Bank Reconciliation Statement As at 31 March 2020 001

Explanation of Significant Variances 19_20 001 pdf

Reconciliation between Box 7_8 AGAR 2019-2020

Asset Register – 2019_20

Lackford Internal Audit Report 2019_20 (Mijan Ltd)

In compliance with the obligations for Lackford Parish Council under the Transparency Code for Smaller Authorities, we now publish the following information on the Lackford Website/Blog:

1. “Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return”.
2. “A Summary of Your Rights”
3. “Certificate of Exemption”
4. “Section 1 Annual Governance Statement”
5. “Section 2 Accounting Statements” (Note: the Statement is unaudited and subject to change.)
6. “Bank Reconciliation and Financial Statement”
7. “Explanation of any significant variances from last year to this”
8. “Annual Internal Audit Report”

All items of expenditure are published in the Agendas and Minutes of the Council.  These are published prior to and following Council meetings in compliance with the Code.

Vicky Bright, CiLCA

Clerk & RFO to Lackford Parish Council

Lackford Parish Council Draft Minutes of the Meeting of 28th July 2020

Click below link;

LPC Draft Minutes – 28 July 2020. (3)

Appendices Adopted and Signed;

Lackford Internal Audit Report 2019_20 (Mijan Ltd)

AGAR 2019-20 LPC 001

Budget Report to 4th July 20 001

Lackford Parish Council Draft Minutes of the Meeting of 13th July 2020

Click link below;

LPC Draft Minutes – 13 July 2020 Pdf 1

Appendices Adopted & Signed;

AGAR 2019-20 LPC 001

Lackford Internal Audit Report 2019_20 (Mijan Ltd)

LPC Financial Statement 19_20 001 pdf

Bank Reconciliation Statement 001 pdf

Explanation of Significant Variances 19_20 001 pdf

Budget 2020_2021 LPC 001 pdf

Bank Reconciliation 7th July 2020 001 Pdf

 

Lackford Parish Council Meeting – Tuesday 28th July 2020 at 7:30pm

Lackford 1920     Accounting Statement 2019-2020 AGAR Sect.2   LPC Effectiveness of Internal Audit 2020-2021   LPC Payment Authority 2020_07_28 Sage – 2 – Budget report (3) 4th July 2020

 

LACKFORD PARISH COUNCIL

 COUNCIL MEETING No 2 (Fourth Tuesday in July)

The next meeting of the Parish Council will be held on Tuesday 28^th July 2020, commencing at 7.30pm

AGENDA

COUNCILLORS SUMMONS TO ATTEND MEETING – PRESS & PUBLIC INVITATION TO ATTEND

 

Public Forum: DUE TO THE CURRENT COVID-19 GOVERNMENT RESTRICTIONS THE MEETING WILL NOT TAKE PLACE IN PUBLIC BUT WILL BE HELD REMOTELY. MEMBERS OF THE PUBLIC ARE WELCOME TO JOIN THE MEETING VIA ZOOM.

TO ACCESS GO TO https://zoom.us/join  ENTER MEETING ID NUMBER: 863 090 5231 & PASSWORD: 8s1hwp

MEMBERS OF THE PUBLIC WILL ONLY BE ABLE TO MAKE COMMENTS OR ASK QUESTIONS ON MATTERS ON THE AGENDA DURING THE PUBLIC FORUM AND WILL BE ASKED TO MUTE THEIR MICROPHONES DURING THE MEETING, TO PREVENT BACKGROUND NOISE INTERFERENCE.

 

1. Apologies for Absence

 

2. Declarations of Members’ Interest

Receive disclosures of pecuniary and prejudicial interests on matters to be considered at the meeting.

 

3. INTERNAL AUDIT REPORT 2019/20

                    Refer to Appendix Internal Audit Report 2019/20. For review and consideration

 

4. i) ADOPTION OF THE ANNUAL ACCOUNTING STATEMENT (AGAR Sect.2) 2019/20

                    Refer to Appendix Accounting Statement (AGAR Sect.2). Council members are to approve and to be adopted by Council

1. ii) COMPLETION AND SIGNATURE OF THE CERTIFICATE OF EXEMPTION (AGAR) 2019/20

                    Formality following approval of Accounting Statement above, to be signed by the Chairman

 

5. TO REVIEW BUDGET REPORT TO 4^th July 2020

               Refer to Appendix Budget report to 4^th July 2020.  A green dot indicates the sums have been checked

 

6. REVIEW EFFECTIVENESS OF INTERNAL AUDIT PROCEDURE 2020/21

                    Refer to Appendix Review of Effectiveness of Internal Audit. For review and to be adopted by Council. Appointment of Internal           Auditor for the Financial year 2020/21

 

7. 7. Finance 2020/21
8. Approval and to authorise payments of outstanding invoices due to be paid

Refer Appendix titled Payment authority 2020-07-28 that covers all payments made since the previous meeting on 13th July 2020 to 28th July 2020. 

 

19. Items for the next Meeting to be held on Monday 12^th October 2020 at 7:30pm. Venue to be Confirmed.

Future Meeting Dates:

Monday 12 October 2020 (Meeting No 3) – 2nd Monday in October

Monday 14 December 2020 (Meeting No 4) – 2nd Monday in December

Monday 08 March 2021 (Meeting No 1) – 2nd Monday in March

*Except where members of the public have been excluded due to the confidential nature of the business, any person may film, photograph, audio record or use social media to report on meetings of the Council, including any public comment and/or questions. Persons intending to report are requested to give notice before the start of the meeting to the Clerk or Chairman to enable reasonable facilities to be afforded.

 

COUNCILLORS SUMMONS TO ATTEND MEETING – PRESS & PUBLIC INVITATION TO ATTEND

 

Mrs. Vicky Bright, Parish Clerk / Proper Officer                 23/07/2020

Lackford Parish Council Meeting – 13th July 2020

Accounting Statement (AGAR Sect.2) Annual governance statement – 001 Bank reconciliation statement – 2019-20 – 001 Budget for Precept 2020-2021 – 002 Explanation of significant variations – 2019-2020 Financial Statement 2019-2020 – 001 LPC Addendum to Standing Orders June 2020 (Remote Meetings) LPC Effectiveness of Internal Audit 2020-2021 LPC Financial_Risk_Assessment 2020-2021 LPC Financial-regulations (NALC Model 2019) -Adopted July 2020 LPC Standing Orders Adopted July 2020 Payment authority 2020-07-13 – 1 – 001 Sage – 1b – BS – Months to YE Sage -2 – Budget report

DUE TO THE CURRENT COVID-19 GOVERNMENT RESTRICTIONS THE MEETING WILL NOT TAKE PLACE IN PUBLIC BUT WILL BE HELD REMOTELY. MEMBERS OF THE PUBLIC ARE WELCOME TO JOIN THE MEETING VIA ZOOM.

TO ACCESS GO TO https://zoom.us/join  ENTER THE MEETING ID NUMBER: 863 090 5231 & PASSWORD: 8s1hwp

LACKFORD PARISH COUNCIL

 COUNCIL MEETING No 1 (Second Monday in July)

 The next meeting of the Parish Council will be held on Monday 13^th July 2020, commencing at 7.30pm

AGENDA

COUNCILLORS SUMMONS TO ATTEND MEETING – PRESS & PUBLIC INVITATION TO ATTEND

 

Public Forum: DUE TO THE CURRENT COVID-19 GOVERNMENT RESTRICTIONS THE MEETING WILL NOT TAKE PLACE IN PUBLIC BUT WILL BE HELD REMOTELY. MEMBERS OF THE PUBLIC ARE WELCOME TO JOIN THE MEETING VIA ZOOM.

TO ACCESS GO TO https://zoom.us/join  ENTER THE MEETING ID NUMBER: 863 090 5231 & PASSWORD: 8s1hwp

MEMBERS OF THE PUBLIC WILL ONLY BE ABLE TO MAKE COMMENTS OR ASK QUESTIONS ON MATTERS ON THE AGENDA DURING THE PUBLIC FORUM AND WILL BE ASKED TO MUTE THEIR MICROPHONES DURING THE MEETING, TO PREVENT BACKGROUND NOISE INTERFERENCE.

 

1. Apologies for Absence

 

2. Declarations of Members’ Interest

Receive disclosures of pecuniary and prejudicial interests on matters to be considered at the meeting.

 

3. To approve the Minutes of the Parish Council Meeting held on 9^th March 2020.

                    Proposal to approve the minutes;              Seconded by;            Council members to approve the proposal

 

4. Matters by or for the County and Borough Councillors.

               (i)           Report from Rebecca Hopfensperger (County Councillor)

               (ii)          Report from Susan Glossop (Borough Councillor)

               (iii)         Matters for the County & Borough Councillors

 

5. APPOINTMENT OF COUNCILLOR RESPONSIBILITIES & REPRESENTATIVES ON OUTSIDE BODIES

 

6..          APPOINTING OF RESPONSIBLE FINANCE OFFICER FOR THE FINANCIAL YEAR 2020/21

 

7. i) ADOPTION OF ANNUAL GOVERNANCE STATEMENT (AGAR Sect.1) 2019/20

                    Refer to Appendix Annual governance statement. Council members are to approve and to be adopted by Council

1. ii) INTERNAL AUDIT REPORT 2019/20

                    Refer to Appendix Internal Audit Report 2019/20. For review and consideration

 

8. i) TO RECEIVE & APPROVE THE END OF YEAR FINANCIAL STATEMENT & RECCONCILIATION FOR 2019/20

               Refer to the appendices; Financial Statement 2019-2020, Bank Reconciliation Statement and Explanation of significant               variations.  Council members are to approve and to be adopted by Council

1. ii) ADOPTION OF THE ANNUAL ACCOUNTING STATEMENT (AGAR Sect.2) 2019/20

                    Refer to Appendix Accounting Statement (AGAR Sect.2). Council members are to approve and to be adopted by Council

               iii) COMPLETION AND SIGNATURE OF THE CERTIFICATE OF EXEMPTION (AGAR) 2019/20

                    Formality following approval of Accounting Statement above, to be signed by the Chairman

 

9. (i) TO REVIEW BUDGET REPORT TO 12^TH MARCH 2020

               Refer to Appendix Sage – 2 – Budget report.  A green dot indicates the sums have been checked

               (ii) REVIEW OF THE BUDGET FOR 2020/21

            Refer to Appendix Budget for Precept 2020-2021. For Review and Approval

 

10. TO REVIEW AND ADOPT THE ASSET REGISTER 2020/21

                    Refer to Appendix Asset Register 2020/21. For review and to be adopted by Council

 

11. TO REVIEW AND ADOPT STANDING ORDERS AMENDED July 2020

                    Refer to Appendix Standing Orders July 2020. For review and to be adopted by Council

 

12. TO REVIEW AND ADOPT FINANCIAL REGULATIONS AMENDED July 2020

                    Refer to Appendix Financial Regulations July 2020. For review and to be adopted by Council

 

13. TO REVIEW AND ADOPTION OF FINANCIAL RISK ASSESSMENT 2020/21

                    Refer to Appendix Financial Risk Assessment 2020/21. For approval and to be adopted by Council

 

14. REVIEW EFFECTIVENESS OF INTERNAL AUDIT PROCEDURE 2020/21

                    Refer to Appendix Review of Effectiveness of Internal Audit. For review and to be adopted by Council. Appointment of Internal           Auditor for the Financial year 2020/21

 

15. TO CONSIDER ANY ANNUAL DONATIONS 2020/21

                    Section 137 of the Local Government Act (LGA) 1972 authorises a local council to spend money (subject to the statutory limit: £8.32         per electorate for 2020/21) for the direct benefit of its area, or part of its area, or all or some of its inhabitants.

 

16. Planning Matters (Formal Resolution of Comments Submitted):
17. DC/20/0915/HH – Single storey front extension. Location: 11 Holden Road Lackford IP28 6HZ

Formal Resolution of No Objections submitted 3^rd July 2020

1. DC/20/0696/HH – Two storey rear extension. Location: 14 Holden Road Lackford IP28 6HZ

Formal Resolution of No Objections submitted 22^nd May 2020

 

(For Information & Consideration):

• DC/19/2230/HH – Appeal Ref: AP/20/0016/HAS

1 no. single storey outbuilding comprising annexe and storage (following demolition of existing outbuildings)

LOCATION: Willow Cottage Bury Road Lackford IP28 6HT

To consider if previous comments of No Objections, Majority in Support of application submitted 22^nd December 2019, should be withdrawn.

 

17. Correspondence

               To consider any items of correspondence which require a response from the Parish Council.               

 

18. 18. Finance 2020/21

1. Parish Council Bank Balances and Reconciliation from list of Payments and Receipts April-June 2020

The Parish Council Bank balances are as indicated in the Balance Sheet and have been fully reconciled.  Please refer to appendix titled Sage – 1b – BS – Months to YE.  A green dot indicates the sums have been checked and a double green dot indicates a full reconciliation.

1. Approval and to authorise payments made between meetings and payment of outstanding invoices due to be paid

Refer Appendix titled Payment authority 2020-07-13 that covers all payments made since the previous meeting on 20 March 2020 to 07 July 2020.  Currently, there are no payments outstanding. 

 

19. Items for the next Meeting to be held on Monday 12^th October 2020 at 7:30pm. Venue To Be Confirmed.

 

*Except where members of the public have been excluded due to the confidential nature of the business, any person may film, photograph, audio record or use social media to report on meetings of the Council, including any public comment and/or questions. Persons intending to report are requested to give notice before the start of the meeting to the Clerk or Chairman of the Council to enable reasonable facilities to be afforded.

 

 

COUNCILLORS SUMMONS TO ATTEND MEETING – PRESS & PUBLIC INVITATION TO ATTEND

 

 

 

Mrs. Vicky Bright, Parish Clerk / Proper Officer                 08/07/2020