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Suffolk Neighbourhood Watch Newsletter – October 2020
October 20, 2020
Lackford Parish Council October Meeting
October 7, 2020The next meeting of Lackford Parish Council is to be held on Monday 12th October 2020 at 7:30pm, via Zoom;
Join Zoom Meeting
Meeting ID: 863 090 5231
Passcode: 8s1hwp
Agenda LPC Agenda 12_October_ 2020
Appendices:
Parish Council – Clerk Contact Details
September 8, 2020Lackford Parish Council – Clerk & RFO, Vicky Bright (CiLCA)
Office: 3 Scott Avenue, Mildenhall, Bury St Edmunds, Suffolk IP28 7LT
Tel: 07712 232920 Email: clerk.lackford@gmail.com
Office Hours: Monday – Friday 9:30am to 2:30pm, and Monday & Thursday evenings 6-7pm.
Budget for Precept 2020-2021 & Asset Register 2020-2021
August 26, 2020Asset Register – 001 To be formally adopted at the October 2020 Meeting.
Lackford Parish Council Accounts 2019/2020
August 20, 2020Notice of_provision_for_the_exercise_of_public_rights_2019-20_-_exempt_authorities_
Summary of Your Rights 2019-20
LPC Financial Statement 19_20 001 pdf
Bank Reconciliation Statement As at 31 March 2020 001
Explanation of Significant Variances 19_20 001 pdf
Reconciliation between Box 7_8 AGAR 2019-2020
Lackford Internal Audit Report 2019_20 (Mijan Ltd)
In compliance with the obligations for Lackford Parish Council under the Transparency Code for Smaller Authorities, we now publish the following information on the Lackford Website/Blog:
- “Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return”.
- “A Summary of Your Rights”
- “Certificate of Exemption”
- “Section 1 Annual Governance Statement”
- “Section 2 Accounting Statements” (Note: the Statement is unaudited and subject to change.)
- “Bank Reconciliation and Financial Statement”
- “Explanation of any significant variances from last year to this”
- “Annual Internal Audit Report”
All items of expenditure are published in the Agendas and Minutes of the Council. These are published prior to and following Council meetings in compliance with the Code.
Vicky Bright, CiLCA
Clerk & RFO to Lackford Parish Council
Lackford Parish Council Draft Minutes of the Meeting of 28th July 2020
July 30, 2020Click below link;
LPC Draft Minutes – 28 July 2020. (3)
Appendices Adopted and Signed;
Lackford Internal Audit Report 2019_20 (Mijan Ltd)
Budget Report to 4th July 20 001
Lackford Parish Council Draft Minutes of the Meeting of 13th July 2020
July 30, 2020Click link below;
LPC Draft Minutes – 13 July 2020 Pdf 1
Appendices Adopted & Signed;
Lackford Internal Audit Report 2019_20 (Mijan Ltd)
LPC Financial Statement 19_20 001 pdf
Bank Reconciliation Statement 001 pdf
Explanation of Significant Variances 19_20 001 pdf
Bank Reconciliation 7th July 2020 001 Pdf
Lackford Parish Council Meeting – Tuesday 28th July 2020 at 7:30pm
July 22, 2020Lackford 1920 Accounting Statement 2019-2020 AGAR Sect.2 LPC Effectiveness of Internal Audit 2020-2021 LPC Payment Authority 2020_07_28 Sage – 2 – Budget report (3) 4th July 2020
LACKFORD PARISH COUNCIL
COUNCIL MEETING No 2 (Fourth Tuesday in July)
The next meeting of the Parish Council will be held on Tuesday 28th July 2020, commencing at 7.30pm
AGENDA
COUNCILLORS SUMMONS TO ATTEND MEETING – PRESS & PUBLIC INVITATION TO ATTEND
Public Forum: DUE TO THE CURRENT COVID-19 GOVERNMENT RESTRICTIONS THE MEETING WILL NOT TAKE PLACE IN PUBLIC BUT WILL BE HELD REMOTELY. MEMBERS OF THE PUBLIC ARE WELCOME TO JOIN THE MEETING VIA ZOOM.
TO ACCESS GO TO https://zoom.us/join ENTER MEETING ID NUMBER: 863 090 5231 & PASSWORD: 8s1hwp
MEMBERS OF THE PUBLIC WILL ONLY BE ABLE TO MAKE COMMENTS OR ASK QUESTIONS ON MATTERS ON THE AGENDA DURING THE PUBLIC FORUM AND WILL BE ASKED TO MUTE THEIR MICROPHONES DURING THE MEETING, TO PREVENT BACKGROUND NOISE INTERFERENCE.
- Apologies for Absence
- Declarations of Members’ Interest
Receive disclosures of pecuniary and prejudicial interests on matters to be considered at the meeting.
- INTERNAL AUDIT REPORT 2019/20
Refer to Appendix Internal Audit Report 2019/20. For review and consideration
- i) ADOPTION OF THE ANNUAL ACCOUNTING STATEMENT (AGAR Sect.2) 2019/20
Refer to Appendix Accounting Statement (AGAR Sect.2). Council members are to approve and to be adopted by Council
- ii) COMPLETION AND SIGNATURE OF THE CERTIFICATE OF EXEMPTION (AGAR) 2019/20
Formality following approval of Accounting Statement above, to be signed by the Chairman
- TO REVIEW BUDGET REPORT TO 4th July 2020
Refer to Appendix Budget report to 4th July 2020. A green dot indicates the sums have been checked
- REVIEW EFFECTIVENESS OF INTERNAL AUDIT PROCEDURE 2020/21
Refer to Appendix Review of Effectiveness of Internal Audit. For review and to be adopted by Council. Appointment of Internal Auditor for the Financial year 2020/21
- 7. Finance 2020/21
- Approval and to authorise payments of outstanding invoices due to be paid
Refer Appendix titled Payment authority 2020-07-28 that covers all payments made since the previous meeting on 13th July 2020 to 28th July 2020.
- Items for the next Meeting to be held on Monday 12th October 2020 at 7:30pm. Venue to be Confirmed.
Future Meeting Dates:
Monday 12 October 2020 (Meeting No 3) – 2nd Monday in October
Monday 14 December 2020 (Meeting No 4) – 2nd Monday in December
Monday 08 March 2021 (Meeting No 1) – 2nd Monday in March
*Except where members of the public have been excluded due to the confidential nature of the business, any person may film, photograph, audio record or use social media to report on meetings of the Council, including any public comment and/or questions. Persons intending to report are requested to give notice before the start of the meeting to the Clerk or Chairman to enable reasonable facilities to be afforded.
COUNCILLORS SUMMONS TO ATTEND MEETING – PRESS & PUBLIC INVITATION TO ATTEND
Mrs. Vicky Bright, Parish Clerk / Proper Officer 23/07/2020
Lackford Parish Council Meeting – 13th July 2020
July 8, 2020Accounting Statement (AGAR Sect.2) Annual governance statement – 001 Bank reconciliation statement – 2019-20 – 001 Budget for Precept 2020-2021 – 002 Explanation of significant variations – 2019-2020 Financial Statement 2019-2020 – 001 LPC Addendum to Standing Orders June 2020 (Remote Meetings) LPC Effectiveness of Internal Audit 2020-2021 LPC Financial_Risk_Assessment 2020-2021 LPC Financial-regulations (NALC Model 2019) -Adopted July 2020 LPC Standing Orders Adopted July 2020 Payment authority 2020-07-13 – 1 – 001 Sage – 1b – BS – Months to YE Sage -2 – Budget report
DUE TO THE CURRENT COVID-19 GOVERNMENT RESTRICTIONS THE MEETING WILL NOT TAKE PLACE IN PUBLIC BUT WILL BE HELD REMOTELY. MEMBERS OF THE PUBLIC ARE WELCOME TO JOIN THE MEETING VIA ZOOM.
TO ACCESS GO TO https://zoom.us/join ENTER THE MEETING ID NUMBER: 863 090 5231 & PASSWORD: 8s1hwp
LACKFORD PARISH COUNCIL
COUNCIL MEETING No 1 (Second Monday in July)
The next meeting of the Parish Council will be held on Monday 13th July 2020, commencing at 7.30pm
AGENDA
COUNCILLORS SUMMONS TO ATTEND MEETING – PRESS & PUBLIC INVITATION TO ATTEND
Public Forum: DUE TO THE CURRENT COVID-19 GOVERNMENT RESTRICTIONS THE MEETING WILL NOT TAKE PLACE IN PUBLIC BUT WILL BE HELD REMOTELY. MEMBERS OF THE PUBLIC ARE WELCOME TO JOIN THE MEETING VIA ZOOM.
TO ACCESS GO TO https://zoom.us/join ENTER THE MEETING ID NUMBER: 863 090 5231 & PASSWORD: 8s1hwp
MEMBERS OF THE PUBLIC WILL ONLY BE ABLE TO MAKE COMMENTS OR ASK QUESTIONS ON MATTERS ON THE AGENDA DURING THE PUBLIC FORUM AND WILL BE ASKED TO MUTE THEIR MICROPHONES DURING THE MEETING, TO PREVENT BACKGROUND NOISE INTERFERENCE.
- Apologies for Absence
- Declarations of Members’ Interest
Receive disclosures of pecuniary and prejudicial interests on matters to be considered at the meeting.
- To approve the Minutes of the Parish Council Meeting held on 9th March 2020.
Proposal to approve the minutes; Seconded by; Council members to approve the proposal
- Matters by or for the County and Borough Councillors.
(i) Report from Rebecca Hopfensperger (County Councillor)
(ii) Report from Susan Glossop (Borough Councillor)
(iii) Matters for the County & Borough Councillors
- APPOINTMENT OF COUNCILLOR RESPONSIBILITIES & REPRESENTATIVES ON OUTSIDE BODIES
6.. APPOINTING OF RESPONSIBLE FINANCE OFFICER FOR THE FINANCIAL YEAR 2020/21
- i) ADOPTION OF ANNUAL GOVERNANCE STATEMENT (AGAR Sect.1) 2019/20
Refer to Appendix Annual governance statement. Council members are to approve and to be adopted by Council
- ii) INTERNAL AUDIT REPORT 2019/20
Refer to Appendix Internal Audit Report 2019/20. For review and consideration
- i) TO RECEIVE & APPROVE THE END OF YEAR FINANCIAL STATEMENT & RECCONCILIATION FOR 2019/20
Refer to the appendices; Financial Statement 2019-2020, Bank Reconciliation Statement and Explanation of significant variations. Council members are to approve and to be adopted by Council
- ii) ADOPTION OF THE ANNUAL ACCOUNTING STATEMENT (AGAR Sect.2) 2019/20
Refer to Appendix Accounting Statement (AGAR Sect.2). Council members are to approve and to be adopted by Council
iii) COMPLETION AND SIGNATURE OF THE CERTIFICATE OF EXEMPTION (AGAR) 2019/20
Formality following approval of Accounting Statement above, to be signed by the Chairman
- (i) TO REVIEW BUDGET REPORT TO 12TH MARCH 2020
Refer to Appendix Sage – 2 – Budget report. A green dot indicates the sums have been checked
(ii) REVIEW OF THE BUDGET FOR 2020/21
Refer to Appendix Budget for Precept 2020-2021. For Review and Approval
- TO REVIEW AND ADOPT THE ASSET REGISTER 2020/21
Refer to Appendix Asset Register 2020/21. For review and to be adopted by Council
- TO REVIEW AND ADOPT STANDING ORDERS AMENDED July 2020
Refer to Appendix Standing Orders July 2020. For review and to be adopted by Council
- TO REVIEW AND ADOPT FINANCIAL REGULATIONS AMENDED July 2020
Refer to Appendix Financial Regulations July 2020. For review and to be adopted by Council
- TO REVIEW AND ADOPTION OF FINANCIAL RISK ASSESSMENT 2020/21
Refer to Appendix Financial Risk Assessment 2020/21. For approval and to be adopted by Council
- REVIEW EFFECTIVENESS OF INTERNAL AUDIT PROCEDURE 2020/21
Refer to Appendix Review of Effectiveness of Internal Audit. For review and to be adopted by Council. Appointment of Internal Auditor for the Financial year 2020/21
- TO CONSIDER ANY ANNUAL DONATIONS 2020/21
Section 137 of the Local Government Act (LGA) 1972 authorises a local council to spend money (subject to the statutory limit: £8.32 per electorate for 2020/21) for the direct benefit of its area, or part of its area, or all or some of its inhabitants.
- Planning Matters (Formal Resolution of Comments Submitted):
- DC/20/0915/HH – Single storey front extension. Location: 11 Holden Road Lackford IP28 6HZ
Formal Resolution of No Objections submitted 3rd July 2020
- DC/20/0696/HH – Two storey rear extension. Location: 14 Holden Road Lackford IP28 6HZ
Formal Resolution of No Objections submitted 22nd May 2020
(For Information & Consideration):
- DC/19/2230/HH – Appeal Ref: AP/20/0016/HAS
1 no. single storey outbuilding comprising annexe and storage (following demolition of existing outbuildings)
LOCATION: Willow Cottage Bury Road Lackford IP28 6HT
To consider if previous comments of No Objections, Majority in Support of application submitted 22nd December 2019, should be withdrawn.
- Correspondence
To consider any items of correspondence which require a response from the Parish Council.
- 18. Finance 2020/21
- Parish Council Bank Balances and Reconciliation from list of Payments and Receipts April-June 2020
The Parish Council Bank balances are as indicated in the Balance Sheet and have been fully reconciled. Please refer to appendix titled Sage – 1b – BS – Months to YE. A green dot indicates the sums have been checked and a double green dot indicates a full reconciliation.
- Approval and to authorise payments made between meetings and payment of outstanding invoices due to be paid
Refer Appendix titled Payment authority 2020-07-13 that covers all payments made since the previous meeting on 20 March 2020 to 07 July 2020. Currently, there are no payments outstanding.
- Items for the next Meeting to be held on Monday 12th October 2020 at 7:30pm. Venue To Be Confirmed.
*Except where members of the public have been excluded due to the confidential nature of the business, any person may film, photograph, audio record or use social media to report on meetings of the Council, including any public comment and/or questions. Persons intending to report are requested to give notice before the start of the meeting to the Clerk or Chairman of the Council to enable reasonable facilities to be afforded.
COUNCILLORS SUMMONS TO ATTEND MEETING – PRESS & PUBLIC INVITATION TO ATTEND
Mrs. Vicky Bright, Parish Clerk / Proper Officer 08/07/2020
COVID-19 Update June 2020
June 29, 2020COVID-19 Update and Guidance June 2020
https://www.gov.uk/coronavirus
Stay alert!! Control the Virus!! Save Lives!!
We can all help control the virus if we all stay alert. This means you must:
- stay at home as much as possible
- work from home if you can
- limit contact with other people
- keep your distance if you go out (2 metres apart where possible)
- wash your hands regularly
Do not leave home if you or anyone in your household has symptoms.
REMEMBER: It’s very important that we look after our physical, mental and emotional wellbeing.
Based on the Take 5 steps to wellbeing, this leaflet offers tips on supporting your mental and emotional wellbeing while staying at home during the current coronavirus outbreak.
It’s important that children continue to be active, this fun physical activity record sheet outlines the recommended physical activity guidelines for children aged 5 to 18 and includes an easy way for children to keep track of how much physical activity they are getting.
What to do if you have coronavirus symptoms??
The most important symptoms of coronavirus (COVID-19) are recent onset of any of the following:
- a new continuous cough
- a high temperature
- a loss of, or change in, your normal sense of taste or smell (anosmia)
For most people, coronavirus (COVID-19) will be a mild illness. However, if you have any of the symptoms above you must stay at home and arrange to have a test to see if you have COVID-19 – go to testing to arrange.
If you have symptoms of coronavirus (COVID-19), however mild, OR you have received a positive coronavirus (COVID-19) test result, the clear medical advice is to immediately self-isolate at home for at least 7 days from when your symptoms started. Do not go to a GP surgery, pharmacy or hospital. You should arrange to have a test to see if you have COVID-19 – go to testing to arrange.
After 7 days, or longer, if you still have symptoms other than cough or loss of sense of smell/taste, you must continue to self-isolate until you feel better.You do not need to self-isolate if you only have a cough or loss of sense of smell/taste after 7 days, as these symptoms can last for several weeks after the infection has gone. See the ending isolation section below for more information.
If you live with others and you are the first in the household to have symptoms of coronavirus (COVID-19), then you must stay at home for at least 7 days. All other household members who remain well must stay at home and not leave the house for 14 days. The 14-day period starts from the day when the first person in the household became ill. See the explanatory diagram.
There are some really simple steps we can all take to get into good habits to protect ourselves and others to stop the spread of viruses and germs including Coronavirus.
These include:
- Wash your hands more often than usual, for 20 seconds, and use soap and hot water. Handwash Poster
- Particularly remember to wash your hands after coughing, sneezing and blowing your nose, or after being in public areas or travelling on public transport.
- Promote the Catch it, Bin it, Kill it We can all reduce the spread of all germs when we cough or sneeze, by covering mouths and noses with a tissue, or a sleeve (not your hands) if you don’t have a tissue, and throw the tissue away immediately in a closed bin
- Keep up to date with information from trusted sources – like these:
- Public Health England – five things you can do to protect yourself and your community
To see the latest daily national and regional updates go to: www.gov.uk/coronavirus
